Dundee Renewable Energy Society Limited is committed to protecting your personal information and being transparent about how we use it, whether you are a member (or nominated representative), applying to be a member (or nominated representative) or you have registered your details so you can hear more from us or are simply visiting our website.
Our website and services are not aimed at children.
Our contact details
If you need to contact us about this Privacy Notice or have a question about your personal data, our contact details are:
Dundee Renewable Energy Society
Unit 26, Trinity Enterprise Centre
Furness Business Park
Who is responsible for your personal data?
Dundee Renewable Energy Society Limited is responsible for how and why your personal data is used. The legal phrase for this is Data Controller (or “Controller”). Dundee Renewable Energy Society and DRES are trading names of Dundee Renewable Energy Society Limited.
We are a Registered Society under the Co-operative and Community Benefit Societies Act 2014 with registration number RS007833.
Our registered address is:
21 Seymour Street
Your legal rights
You have the following legal rights in relation to the processing of your personal information:
How to exercise your legal rights
You may exercise any of the above rights, at any time, by emailing us at firstname.lastname@example.org with proof of your identity, i.e. a copy of your ID card, or passport, or any other valid identifying document.
If you believe that your information protection rights may have been breached, you have the right to lodge a complaint with the applicable supervisory authority, or to seek a remedy through the courts. The UK, supervisory body is the Information Commissioner’s Office (ICO) www.ico.org.uk.
Other websites and Third-party links
Dundee Renewable Energy Society Limited uses ReCAPTCHA on our website.
ReCAPTCHA is a Google service that collects the personal information of users to protect our site against spam and bots.
ReCAPTCHA works by implementing an algorithm to analyse a user's activity by taking a screenshot of the user's browser window. If the activity is deemed as mechanical or a made-up word is used, the activity is flagged by the system.
Activity and user information ReCAPTCHA collects and analyses includes the following:
The algorithm also recognises IP addresses that have been previously recognised as humans through cookies.
Information about other people
If you provide information to us about any person other than yourself, such as your partner, you must ensure that they understand how their information will be used, and that they have given their permission for you to disclose it to us and for you to allow us, and our outsourced service providers, to use it.
How long we keep your personal data
Dundee Renewable Energy Society Limited will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements and, where required for us to assert or defend against legal claims, until the end of the relevant retention period or until the claims in question have been settled.
We do keep certain records, which may include personal data, for more extended periods, for example, after you have withdrawn your shareholding, if we need to do this to comply with our legal, regulatory, tax or accounting needs and obligations.
Upon expiry of the applicable retention period we will securely destroy your personal data in accordance with applicable laws and regulations.
If you want to learn more about our specific retention periods for your personal data established in our retention policy, you may contact us at Dundee Renewable Energy Society.
If you fail to provide personal data
Where we need to collect personal data by law or in order to process your instructions or perform a contract we have with you and you fail to provide that data when requested, we may not be able to carry out your instructions or perform the contract we have or are trying to enter into with you. In this case, we may have to cancel our engagement or contract you have with us, but we will notify you if this is the case at the time.
Updating your personal data
If any of the personal data that you have provided to us changes, for example if you change your email address or if you wish to cancel any request you have made of us, or if you become aware we have any inaccurate personal data about you, please let us know by sending an email to email@example.com. We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient or incomplete personal data that you provide to us.
Automated decision making and profiling
Dundee Renewable Energy Society Limited does not use your personal information for automated decision making or profiling purposes.
Automated decision-making is the process of making a decision which produces significant legal effects for that individual and that decision is made solely by automated means without a human being involved at all.
Profiling means the analysis of certain characteristics of an individual’s personality, behaviour, interests and habits to find out more about their preferences or to make predictions about their behaviour and/ or to make decisions about them.
Change of ownership
If we were to sell or transfer Dundee Renewable Energy Society Limited to another organisation, your records would also transfer to the new owner. Limited information may also be shared, where required, with legal and other professional advisors involved in that transaction.
The reason we would transfer your records is to minimise the disruption to the on-going operation of Dundee Renewable Energy Society and to ensure we and a new owner were able to comply with our legal obligations regarding the retention of such records, including the ongoing delivery of care and service to you and our associates.